Learn more about JetStream AI with this Service Bureau Case Study.
Document imaging is the processing of converting paper documents into digital images. This involves scanning physical documents using specialized scanners and converting them into digital formats such as PDF, JPEG, or TIFF. Once the documents have been scanned and converted, they can be stored, accessed, and shared electronically. Document imaging makes managing, storing, and retrieving documents easier, as digital images can be indexed, searched, and sorted more easily than paper documents.
Digitizing paper documents allows easy access to information anytime. This eliminates the need for physical storage and allows documents to be accessed and shared more easily. Document imaging can save a lot of physical space in an office or storage area, eliminating the need for filing cabinets, boxes, and other storage solutions. In a disaster, like a fire or a flood, digital documents are much easier to recover than physical documents. Document imaging provides a backup of important information that can be stored securely and accessed remotely.
Digital documents can be accessed and shared more quickly and efficiently than physical documents, saving time and money for organizations. They can be encrypted and password-protected to ensure they are secure, which is especially important for sensitive information, such as financial or medical records.
Document imaging can help organizations comply with various regulations and standards related to document retention and storage. Industries with high volumes of paper, like healthcare, legal, finance, and government, can help to streamline document management processes and improve overall efficiency.
Streamline accounts payable process, reduce paper usage, and improve processing.
Easy access and searchability and helps ensure all parties can access the latest version.
Allows for more easy and secure storage, searchability, and access of employee related records.
Can help to improve access, searchability, and collaboration among legal teams.
Allows for secure and efficient storage and access to patient information.
Helps to improve customer service and enables more efficient and accurate record-keeping.
Any industry that deals with legal or official documents, or generates a large amount of paperwork as part of its business processes, is likely to have a high volume of paper documents.
Before scanning, documents may need to be sorted, organized, and prepared.
Scanning low-quality documents or using a scanner not set up correctly can result in poor image quality.
Scanning large volumes of documents can be time-consuming and challenging to manage.
Scanning can introduce errors, particularly when documents are damaged or are of low quality. OCR software can help mitigate this issue.
Scanned documents may contain sensitive or confidential information, so proper security measures must be in place against unauthorized access.
The cost of scanning equipment, software, and personnel can be a significant investment. Outsourcing to a scanning service bureau may come at a cost.
We are excited to answer any questions and can provide virtual demonstrations, document testing and free trials.