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How Mailrooms Could Benefit from the JetStream AI Software Suite
Scanning in a mailroom means to digitizing incoming mail with scanning technology. Doing so can have certain benefits like faster processing times and higher accuracy but it can also come with challenges.
Learn more about the definition and challenges of mailroom scanning
Mailrooms can benefit greatly from document workflow automation. By implementing automation technologies, mailrooms can streamline and optimize various tasks related to document processing and management.
In this article we will look at workflow automation with JetStream and how that could potentially benefit mailrooms and mailroom scanning.
What is JetStream
JetStream is software that utilizes AI to help capture and classify all incoming documents, automate workflows, extract data, and validate information for maximum speeds, increased productivity, improved accuracy, and potentially significant savings. JetStream mainly consists of these sections:
Recognition
JetStream ensures that 97% of scanned text is accurately captured and read, regardless of whether it is handwritten or machine-printed. Incoming documents can be in various formats and the output can be provided as a PDF or JSON file.
Classification
Potentially increase automation rates to over 90%, JetStream Classification allows you to efficiently categorize and sort different kinds of documents after a short setup time. With a 94% average accuracy for categorizing incoming documents. Separate large documents with a rule based set or a trainable AI model.
Extraction
Experience JetStream using a data-driven "no code" solution. With just a few sample documents, you can create a fully customized extraction module using the Extraction Assistant. Extract data efficiently from text, forms, and even complex documents like invoices. leverage JetStream's patented core technology to achieve full-text search capabilities in your digital document archives.
Benefits for the mailroom
One primary way mailrooms use document workflow automation is by digitizing incoming documents. Instead of manually sorting and distributing physical mail, automation tools can scan and convert paper documents into digital files. This process enables faster and more efficient document handling, as well as reduces the risk of document loss or misplacement.
Automation also facilitates intelligent routing and distribution of documents. Advanced software can automatically categorize and assign documents to the appropriate recipients or departments based on predefined rules or criteria. This reduces the manual effort required for sorting and ensures documents reach the intended recipients promptly.
Additionally, document workflow automation enables mailrooms to implement electronic workflows. This means that rather than relying on physical paper trails and manual handoffs, documents can be electronically routed for review, approval, or other necessary actions. This helps eliminate bottlenecks, improves collaboration, and expedites decision-making processes.
Automation tools can also enhance document tracking and auditing capabilities. By capturing and recording each step of the document workflow, organizations can have a clear audit trail for compliance purposes or to resolve any potential disputes. This promotes transparency and accountability within the mailroom operations.
Conclusion
Overall, document workflow automation empowers mailrooms to reduce time-consuming manual tasks, increase efficiency, improve accuracy, and better manage their document-related processes. It enables a transition from paper-based operations to digital workflows, resulting in significant productivity gains and cost savings. The JetStream software fills that need for document automation with many features and AI technology.
